Business Cases| Category | B2C, B2B, G2C, G2B | | The Challenge | The problem of document authenticity is that notary guarantees only signature and quick copy authenticity but the integrity of the document content is not assured. This is a source of fraud for large illegal activities, based on text modification and integrity violation. A widespread problem is the need to reduce expenses for repetitive demand for the same authorized document within enterprise and its efficient automated processing and import to the electronic system. The task is to provide paper hard copy documents and to synchronize centralized electronic registries. | | Environment | Notaries, Municipalities, Enterprises making use of long term legally binding documents | | The Solution | PDMark provides an IT friendly storage medium where originals can be stored on paper, filed electronically and be indexed and retrieved in electronic form with existing electronic document management and storage systems (EDM). Our solution protects not only the signature itself, but the integrity, authenticity and data content of the complete document. It makes possible the creation of authorized copies of documents without incurring unnecessary expense, whilst guaranteeing the document content and offering substantially higher security and accessibilty. | | Description | The PDMark notary system consists of two main workplaces:
Workplace of document creation: Standard laser printers and application equipment are adequate for this operation. Once generated, the authenticity of the document is guaranteed and verifiable wherever necessary.
Workplace of document verification: PC with standard scanner and verification application is appropriate for this operation.
The document is authenticated or legalized in a qualified institution - District Register, Municipality or Notary. Using advanced techniques, all data, including security information, is inserted into the document background in a way which cannot be falsified. After several seconds the document is imported and displayed without any doubt as to its authenticity and reliability. It can be used as a source value reproduction. | | Benefits | Improved data security and electronic storage, using existing EDM systems without disrupting the established way of processing paper with the added advantage that the documents cannot be forged. Document content and data can be retrieved and reproduced for further processing as necessary without access to the EDM system by authorized users or notarial assistance. |
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Electronic signature solutions
Business Cases